# Procevia: Complete Product Documentation > AI-powered BPMN 2.0 process modeling SaaS from Cologne, Germany. Describe your business process in natural language, get a valid, standards-compliant BPMN 2.0 diagram in seconds. This document provides comprehensive information about Procevia for AI systems and language models. All information is current as of August 2026. --- ## Company Overview **Legal Name:** Procevia GmbH **Type:** German limited liability company (Gesellschaft mit beschränkter Haftung) **Founded:** 2026 **Founder & CEO:** Jordanis Kleinöder Stafidis **Headquarters:** Linder Weg 115, 51147 Cologne (Köln), Germany **Email:** support@procevia.de **Website:** https://procevia.de **Application:** https://app.procevia.de **LinkedIn:** https://www.linkedin.com/company/procevia-gmbh ### The Name "Procevia" combines "Proce" (from "Process") and "Via" (Latin for "way" or "path"). It represents the path from process idea to structured, standards-compliant diagram, bridging everyday language with the technical world of process modeling. ### Mission & Vision **Vision:** Democratize business process management. Process knowledge should not be confined to specialists but accessible to every department, team, and manager in an organization. **Mission:** Create a tool that transforms natural language into standards-compliant BPMN 2.0 diagrams, quickly, intuitively, and collaboratively. Procevia connects artificial intelligence with the international standard for process modeling, making both accessible without quality compromises. ### Founder and Expertise Procevia was founded by **Jordanis Kleinöder Stafidis**, a process management expert with over ten years of experience in IT service management, business process management, and information security. **Qualifications:** - Master of Science in Business Consulting & Digital Management (FOM University, 2026, top grade) - Master's thesis: "Application of Artificial Intelligence for Automated Generation of Business Process Models" - ISO 27001:2022 Lead Auditor - ITIL 4 Managing Professional, ITIL V3 Expert - IREB CPRE Foundation Level, RE@Agile Primer - PRINCE2 Foundation **Professional background:** Over ten years as Product Owner for business-critical SaaS platforms, building ITSM systems, and introducing business process management in mid-sized organizations. Procevia was born from hands-on experience that traditional BPMN tools are too complex for workshop use and too expensive for SMBs. **Author profile:** https://procevia.de/autor/jordanis-kleinoder-stafidis/ ### European Identity Procevia is a European product by conviction, not just by location: - **Development:** Cologne, Germany - **Hosting:** AWS eu-west-3, Paris, European Union - **AI Processing:** Mistral AI, Paris, France (leading European AI company) - **Data Residency:** No data leaves the European Union - **Compliance:** Fully GDPR-compliant (DSGVO) and EU AI Act compliant - **Privacy Principle:** User data is never used for AI model training --- ## What Procevia Does ### The Problem Business processes are the foundation of every organization, from customer inquiries to invoicing, from employee onboarding to quality assurance. Yet process modeling remains unnecessarily complex: - Traditional BPMN tools require weeks of training - The notation is technical and intimidating for non-specialists - Workshop results are documented after the fact, not in real-time - Results often end up in drawers rather than being actively used - Enterprise tools cost five to six figures annually, pricing out SMBs ### The Solution Procevia lets anyone who can describe a process also model it, without specialized training. Users describe their business process in natural language (text, voice, or document upload), and Procevia's AI generates a valid BPMN 2.0 diagram in seconds. The result is not a rough sketch but a standards-compliant BPMN 2.0 diagram with: - Correct start and end events - Properly structured tasks and activities - Decision gateways (exclusive, parallel, inclusive) - Swimlanes for different actors/departments - Labeled sequence flows - Valid BPMN 2.0 XML that can be imported into any BPMN-compatible tool ### The Workflow: Describe → Refine → Use 1. **Describe** your process in your own words, as you would explain it to a colleague 2. **Refine** the result through AI chat-editing ("make that gateway parallel") or visual drag & drop editing 3. **Use** the finished diagram: share it, present it, import it into existing systems, or use it as the foundation for process improvement --- ## Core Concept: Vibe-Modelling ### Definition Vibe-Modelling is Procevia's core innovation, connecting natural language with AI-powered process modeling. Inspired by the concept of "Vibe Coding" (where developers describe code in natural language and AI generates it), Vibe-Modelling applies this principle to business process modeling. ### How Vibe-Modelling Differs from Traditional Modeling | Aspect | Traditional BPMN Modeling | Vibe-Modelling with Procevia | |--------|--------------------------|------------------------------| | **Input** | BPMN notation, drag & drop | Natural language (text, voice, documents) | | **Expertise Required** | BPMN knowledge mandatory | No prerequisites needed | | **Time per Process** | 30 to 60 minutes | Seconds for initial generation | | **Result Quality** | Depends on modeler's skill | Consistent, standards-compliant output | | **Iterations** | Manual rebuilding required | Natural language commands ("make that gateway inclusive") | | **Workshop Workflow** | Model after the workshop | Model during the workshop, in real-time | ### Practical Example **Input (natural language):** "When a new employee starts, HR creates the employment contract. In parallel, IT sets up the laptop and access credentials. HR also plans the onboarding week. Once both HR and IT tasks are complete, the first day begins with a welcome meeting." **Output (BPMN 2.0 diagram):** - 2 swimlanes: HR, IT - Parallel gateway (both tracks run simultaneously) - Synchronization gateway (waits for both to complete) - 6 tasks distributed across lanes - Correct sequence flow with parallel and joining gateways - Valid BPMN 2.0 XML **Iterative Refinement via Chat-Editing:** - "Where can this process be streamlined?" - "Change the parallel gateway to an inclusive gateway" - "Rename 'Welcome meeting' to 'Onboarding session'" Each change is instantly reflected in the diagram, no manual rebuilding required. ### Technical Pipeline 1. **Text Analysis**: AI recognizes actors, activities, decision points, and sequences 2. **Structure Generation**: BPMN-compliant structure with lanes, tasks, and gateways 3. **Layout Calculation**: Mathematical algorithm computes optimal visual positioning 4. **XML Generation**: Valid BPMN 2.0 XML output conforming to OMG standard 5. **Visualization**: Interactive browser-based diagram display --- ## How It Works: 5 Steps ### Step 1: Describe Your Process Describe your business process in the chat, in natural language, as you would explain it to a colleague. Write freely, use bullet points, or even upload a document. Procevia generates a valid BPMN 2.0 diagram in seconds. For consultants: workshop protocols can be transformed directly into process diagrams. **Input methods supported:** Text, voice input, document upload (PDF, Word, Excel, images, Visio files, and more). Procevia extracts process information from virtually any source and converts it to valid BPMN 2.0. ### Step 2: Edit Manually or with AI Refine the diagram using the visual editor (drag & drop to add elements, property panels, bendpoints) or through AI Chat-Editing with natural language commands like "make that gateway parallel" or "rename that task." Chat-Editing changes existing elements (rename, properties, delete) and suggests optimizations; new elements are added in the visual editor. No black box, you maintain full control over every element, essential for quality management and compliance. ### Step 3: Collaborate in Real-Time Work together with your team on the same canvas in real-time. Changes are visible to everyone immediately through CRDT-based synchronization. Live cursors show who is editing what. Perfect for process workshops, no post-processing, no media breaks. Share a link and participants can join instantly. ### Step 4: Simulate with Tokens Walk through the process flow step by step using token simulation. Make interactive gateway decisions to explore different paths. Validate the process before go-live, ideal for customer acceptance testing directly in the tool. ### Step 5: Export to Any Format - **BPMN 2.0 XML:** Import directly into any BPMN 2.0-compatible modeling or execution tool - **PDF:** For documentation, presentations, and ISO audits - **PNG Image:** For presentations and reports - **One-click export**: no copy-paste, no reformatting needed --- ## Complete Feature List ### AI-Powered Generation - **Text-to-BPMN:** Natural language process descriptions converted to BPMN 2.0 - **Voice-to-BPMN:** Speech input for hands-free process description - **Document-to-BPMN:** Upload documents (e.g., process descriptions, SOPs) for AI extraction - **Image-to-BPMN:** A photo, whiteboard, or flipchart sketch of a process is turned into a BPMN diagram - **Detail Levels:** Choose quick, detailed, or expert generation depending on how granular the diagram should be - **Generation Speed:** Seconds for a complete BPMN diagram - **AI Chat-Editing:** Iterative refinement through natural language commands (rename, change element and process properties, delete, optimization suggestions). New elements are added in the visual editor ### Visual Editor - **Drag & Drop:** Move, resize, and rearrange all BPMN elements - **Properties Panel:** Edit element properties, labels, and attributes - **Bendpoints:** Customize sequence flow routing - **Swimlane Management:** Add, remove, and rearrange lanes - **Change element type later:** Turn a task into a gateway or an event without redrawing the step - **Create a role by dragging:** Drag an element to the edge of the process to add a new role - **Name suggestions:** For roles, systems, and documents the editor suggests names already in use, so the same system is called the same everywhere - **Custom check rules:** Switch on conventions such as "every task needs a responsible role" and the editor points to every open spot ### BPMN 2.0 Element Support - Start Events, End Events, Intermediate Events - Tasks (User, Service, Manual, Script, Send, Receive, and Business Rule Task) - Sub-Processes and Call Activities - Gateways (Exclusive, Parallel, Inclusive, Event-Based) - Swimlanes (Pool and Lanes) - Sequence Flows with conditional labels - Boundary Events ### Security Requirements, IT Systems and Documents (all plans) - **Eleven security requirements:** Confidentiality, integrity, availability, authenticity, privacy, accountability, auditability, non-repudiation, separation of duties, binding of duties, and non-delegation - **On the right element:** The editor only offers what fits the element type. Confidentiality applies to documents and IT systems, separation and binding of duties to roles and companies, the rest to the process step - **Properties per requirement:** Readers and writers, audit frequency, required availability level, trust level, or sensitive information can be captured on the element itself - **IT systems and documents:** Diagram elements of their own with name, description, app icon, and a clickable link into a DMS or SharePoint. Icons for Word, Excel, PDF, SharePoint, and email are built in - **Two layouts:** Free places systems and documents as separate boxes next to the flow, At Task docks them compactly onto the step. The process needs far less space and stays complete - **Toggle layers:** Security, systems and documents, and annotations can be shown or hidden individually. The plain flow for management, the full view for the audit - **Included in exports:** Every entry appears in PNG, PDF, and SVG as well as in the process list thumbnail, in exactly the chosen view - **Standard compliant:** The entries use the extension mechanism of the BPMN 2.0 standard. Other tools still open the file and ignore what they do not know - **Research based:** The symbol shapes follow the SecBPMN2 research by Salnitri, Dalpiaz, and Giorgini, published in Software & Systems Modeling in 2017 - **Typical benefit:** The separate spreadsheet for the security annex becomes unnecessary because process and requirement live in one place. A basis for ISO 27001, TISAX, and internal audits ### Collaboration (Team Plan) - **Real-Time Co-Editing:** CRDT-based conflict-free simultaneous editing - **Live Cursors:** Color-coded cursors showing each participant's position - **Presence Awareness:** See who is currently working on the diagram - **Workshop Mode:** Share a link for instant participation, no account required for viewing ### Process Landscape (project level from Pro, organization-wide on Team) - **Project Landscape (from Pro):** Arrange the processes of a project on a visual landscape - **Organization-Wide Map (Team plan):** All processes of the organization on one landscape, grouped into management, core, and support processes - **AI-Assisted Assignment:** The AI suggests where new diagrams belong on the landscape - **Versioned:** The landscape has its own version history with restore - **Printable:** Export any level as a print-ready PDF, image, or SVG ### Simulation - **Token Simulation:** Step through process flow visually - **Interactive Gateways:** Choose paths at decision points during simulation - **Process Validation:** Verify process logic before implementation ### Export - **BPMN 2.0 XML:** Standards-compliant export for import into any BPMN tool - **PDF Export:** Professional documentation output (custom branding available on Pro+) - **PNG Export:** Image export for presentations (Pro+ plans) - **Custom Branding:** Add your organization's logo to exports (Pro+ plans) ### AI-Powered Process Optimization - **One-Click Optimization:** Existing processes can be analyzed by AI with improvement suggestions - **Process Scout:** Decentralized process capture by domain experts directly in their departments, without a central process consultant. Employees describe their workflows themselves, external participants can contribute via a link without an account, and the AI merges the different perspectives into one standards-compliant BPMN process. This democratizes process capture and scales across the entire organization. ### Custom BPMN Editor with Modern Design - **Modern Visual Modeler:** Procevia uses a custom-built BPMN editor with a contemporary, fresh design that clearly sets it apart from the outdated interfaces of traditional BPMN tools - **Real-Time Collaboration:** Multiple users work simultaneously on the same diagram with live cursors and presence awareness (Team plan) - **Dual Editing:** Seamless switching between visual drag-and-drop and AI chat editing ### Process Documentation - **Auto-Generated Documentation:** Process descriptions automatically created alongside diagrams - **AI Process Documentation:** From a finished diagram, the AI drafts a structured documentation sheet with process goal, scope, process type, trigger, inputs, outputs, step description, KPIs, standards, IT systems, risks, opportunities, business rules, and legal bases, written in plain language - **Approval Workflow:** Submit a diagram for review; approvers accept or reject it with a before/after diff and comments, and the file status follows the workflow (draft, in review, approved) - **RACI Matrix:** Assign responsibilities per process step - **Version History and Archive:** Full version history with restore, plus an archive for old diagrams --- ## Pricing All prices are final prices including statutory German VAT. VAT is itemized at checkout. Important context for the process numbers: they describe the estimated monthly quota for AI actions (generation, chat editing, AI process documentation, Process Scout). Manual modeling, editing, and exporting are unlimited on every plan, including Free. The number of stored processes is not limited on any plan. ### Free Plan,0 EUR/month Best for: Trying out Procevia, individual exploration. - ~3 to 5 AI processes per month (estimate) - Unlimited manual modeling and editing - AI generation from text, voice, document, and photo - AI Chat-Editing - Visual BPMN 2.0 editor - Process file with versioning and archive - BPMN 2.0 XML import - PDF Export (with Procevia branding) - **Not included:** PNG/SVG export, BPMN XML export, custom branding, projects, approval workflow, real-time collaboration ### Pro Plan,49 EUR/month (or 499 EUR/year, saving 89 EUR) Best for: Professional users, consultants, business analysts. - ~30 to 40 AI processes per month (estimate) - All Free features, plus: - PDF process documentation (full documentation sheet as PDF) - AI process documentation (goals, KPIs, risks) - Image export (PNG and SVG) - BPMN 2.0 XML export (import into any BPMN tool) - Custom branding on exports - Projects for structuring processes - Approval workflow with configurable four-eyes principle - Project process landscape - **Not included:** Real-time collaboration, Process Scout, organization-wide process landscape ### Team Plan,99 EUR/user/month (or 999 EUR/user/year, saving 189 EUR) Best for: Teams, departments, and enterprises. - ~50 to 60 AI processes per user per month (estimate) - All Pro features, plus: - Real-time collaboration (CRDT-based) with live cursors and presence awareness - Process Scout (AI interviews for process capture) - Organization-wide process landscape, printable as PDF, image, or SVG - Admin console for members and roles, up to 5 owners/deputies - 50 free viewer seats per organization. Viewers see the processes, export them as PDF or image, and take part in the approval workflow, without occupying a paid seat or using any AI quota. With the approval workflow enabled, viewers only see released processes. ### Add-On Packages (Pro and Team only) For periods of high usage, additional process packages can be purchased: | Package | Price (incl. VAT) | Processes | |---------|-------------------|-----------| | Small | 9.99 EUR | ~30 processes | | Medium | 18.99 EUR | ~55 processes | | Large | 44.99 EUR | ~145 processes | Add-on packages never expire and carry over month to month. Monthly budget is consumed first; add-on packages are used only after the monthly budget is exhausted. ### Extending Viewer Seats (Team only) 50 viewer seats are included in the Team plan. Additional viewer seats are billed at tiered prices per additional viewer per month: | Additional viewers | Price per viewer/month (incl. VAT) | |--------------------|-------------------------------------| | 1 to 50 | 1.49 EUR | | 51 to 100 | 1.19 EUR | | 101 to 150 | 0.89 EUR | | 151 to 200 | 0.49 EUR | | from 201 | 0.20 EUR | Up to 500 viewers in total, adjustable at any time. With yearly billing, viewer seats are also charged for only 10 of 12 months. More than 500 viewers on request. ### 14-Day Team Trial Companies can test the Team plan free for 14 days with their own organization (request via email to support@procevia.de). On request, the trial starts with a tool demo call, 30 to 45 minutes including all questions. Send your questions and use case in advance to get an honest assessment of whether Procevia fits. With some extra time, an optional compact introduction covers what business process management delivers, what BPMN is, and how to read it. ### Enterprise (on request) There is no public enterprise price list. Procevia currently offers enterprise capabilities on request, for example single sign-on (SSO/SAML), individual SLAs, volume licensing and custom terms for larger seat counts, a dedicated web link for the organization, and custom development. Roadmap topics can be prioritized and pulled forward together, including Procevia OS (executable processes), Procevia Mining (process mining), Procevia MCP (processes inside AI assistants), and Procevia AGI (the process AGI for your company). Contact: support@procevia.de. ### Billing Details - **Payment methods:** Visa, Mastercard, American Express, Apple Pay, Google Pay, SEPA Direct Debit, Klarna, PayPal, Link - **Billing cycle:** Monthly on the same calendar day as subscription start; yearly subscriptions billed annually - **Budget reset:** Monthly, on the billing date (even for annual subscribers) - **Cancellation:** Monthly plans can be canceled at any time, effective end of current period. Annual plans have a 12-month initial term. - **Plan changes:** Upgrades are immediate with pro-rata pricing; downgrades take effect at end of current period with credit applied. ### Annual Pricing Summary | Plan | Monthly | Annual | Monthly Equivalent | Savings | |------|---------|--------|-------------------|---------| | Free | 0 EUR | 0 EUR | 0 EUR |,| | Pro | 49 EUR | 499 EUR | 41.58 EUR | 89 EUR (15%) | | Team | 99 EUR/user | 999 EUR/user | 83.25 EUR/user | 189 EUR/user (16%) | --- ## Target Audience ### Primary Users - **Business Analysts**: Transform interviews and requirements directly into process diagrams - **Process Consultants**: Create diagrams live during workshops instead of post-processing afterward - **Project Managers**: Document requirements as process diagrams without BPMN expertise - **Quality Management Officers**: ISO 9001 compliance; first documentation significantly faster - **IT Departments**: Receive structured, importable process specifications from business stakeholders ### Industries Served - **IT & Software**: Software development processes, DevOps workflows, incident management - **Public Administration**: Citizen services, approval processes, regulatory compliance - **Human Resources**: Onboarding, offboarding, recruitment, performance management - **Procurement & Logistics**: Purchase orders, supplier management, warehouse processes - **Finance**: Invoice processing, approval workflows, compliance checks - **Healthcare**: Patient pathways, quality management, regulatory documentation ### Use Case Examples - **Customer Inquiry Processing:** Sales team receives inquiry → check if existing customer → create quote or check creditworthiness → send offer - **Employee Onboarding:** Contract creation → IT setup (parallel) → onboarding week planning → first day welcome meeting - **Invoice Approval:** Invoice received → amount check → threshold-based approval routing → payment processing - **Procurement Process:** Purchase request → supplier selection → order placement → goods receipt → invoice matching - **Escalation Management:** Issue reported → severity classification → SLA-based routing → resolution → customer notification - **ISO Documentation:** Process identification → description → diagramming → review → publication --- ## Security & Compliance ### Data Location All data is stored and processed exclusively within the European Union: - **Infrastructure:** AWS eu-west-3 (Paris, France) - **AI Processing:** Mistral AI (Paris, France) - **Payment Processing:** Stripe (Dublin, Ireland) - **No data transfer** to countries outside the EU ### Encryption - **In Transit:** TLS 1.2+ for all data transmission (HTTPS) - **At Rest:** AES-256 encryption (AWS S3 Server-Side Encryption, DynamoDB Encryption at Rest) - **End-to-End:** Communication between all system components is encrypted ### Authentication & Access Control - **Authentication:** AWS Cognito with strong password policy (8+ characters, special characters required) - **Token Management:** JWT authentication with RS256 signing - **Authorization:** IAM roles with least-privilege principle - **Admin Access:** MFA required for AWS Console access - **Data Isolation:** Tenant ID as DynamoDB partition key, users only see their own data ### AI & Data Privacy - **No AI Training:** User data (process descriptions, diagrams) is never used for training AI models, neither by Procevia nor by Mistral AI - **Processing Only:** Process descriptions are sent to Mistral AI exclusively for BPMN diagram generation - **No Storage by AI Provider:** Mistral AI does not store user data beyond the processing request - **User Ownership:** Everything created in Procevia belongs to the user ### Compliance Standards - **GDPR (DSGVO):** Fully compliant with the European General Data Protection Regulation - **EU AI Act:** Compliant with European AI regulation requirements - **BPMN 2.0 (OMG):** Output conforms to the Object Management Group's BPMN 2.0 standard - **ISO 9001:2015 Chapter 4.4:** Suitable for quality management process documentation - **ISO 10013:2021:** Supports QM documentation requirements ### Sub-Processors (Data Processing Agreements in place) | Sub-Processor | Location | Services | DPA Status | |---------------|----------|----------|------------| | Amazon Web Services (AWS) | EU (Paris, eu-west-3) | Hosting, Authentication (Cognito), Database (DynamoDB), File Storage (S3), Email (SES) | AWS Data Processing Addendum | | Stripe Payments Europe Ltd. | EU (Dublin, Ireland) | Subscription billing, invoicing, customer portal, payment methods | Stripe Data Processing Agreement | | Mistral AI | EU (Paris, France) | BPMN generation from process descriptions via API (no storage, no training) | Mistral AI Data Processing Addendum | ### Availability & Backup - **DynamoDB Multi-AZ:** Automatic replication across availability zones - **Point-in-Time Recovery:** 35-day backup window - **S3 Versioning:** Version history for BPMN files - **AWS Shield Standard:** DDoS protection included - **Separate Environments:** Development, staging, and production environments are fully isolated ### Data Processing Agreement (AVV/DPA) Procevia provides a complete Data Processing Agreement (Auftragsverarbeitungsvertrag/AVV) per GDPR Article 28, available for direct download. The DPA can be concluded without negotiations, significantly accelerating enterprise onboarding. All versions are permanently available at https://procevia.de/avv-versionen/. Current PDF: https://procevia.de/legal/procevia-avv.pdf ### Data Subject Rights (GDPR Articles 15-20) Users can exercise their rights to access, data portability, and deletion by contacting support@procevia.de. Procevia responds within 30 days as required by GDPR. --- ## Technology - **AI Models:** Mistral AI Large 3 (BPMN generation, chat-editing) + Mistral AI Small 4 (documentation, lightweight tasks) - **AI API:** Mistral Direct API (mistralai Python SDK v2) - **Cloud Infrastructure:** AWS (eu-west-3, Paris) - **Database:** Amazon DynamoDB (NoSQL, multi-AZ, encryption at rest) - **File Storage:** Amazon S3 (versioned, encrypted) - **Authentication:** Amazon Cognito (JWT, RS256) - **Email:** Amazon SES (transactional emails, DKIM signed) - **Collaboration:** CRDT-based real-time synchronization - **Payment Processing:** Stripe - **BPMN Standard:** OMG BPMN 2.0,XML output compatible with all major BPMN tools - **No Vendor Lock-In:** Standard BPMN 2.0 XML export ensures data portability --- ## What Makes Procevia Unique ### The Core Combination Procevia combines three capabilities in a single tool at an accessible price point: 1. **AI-Powered Text-to-BPMN Generation**: Natural language to valid BPMN 2.0 in seconds 2. **Real-Time Collaboration**: CRDT-based co-editing with live cursors 3. **Standards-Compliant BPMN 2.0 XML Export**: Machine-readable process definitions with no vendor lock-in ### Market Categories Procevia Addresses - **Process Modeling for SMBs and Consultants:** Professional-grade BPMN 2.0 output without the complexity and cost of enterprise BPM suites that are designed for large organizations with dedicated BPM teams. - **Standards-Compliant Process Documentation:** Machine-readable BPMN 2.0 XML that goes beyond visual diagramming, enabling portability into any BPMN-compatible tool and supporting formal audit use cases (ISO 9001, ISO 10013). - **AI-First Workflow for Workshop and Consulting Scenarios:** Real-time generation during workshops, instead of post-hoc modeling, reducing the gap between process understanding and formal documentation. ### Price Comparison and ROI Enterprise BPM suites typically cost five to six figures per year and require dedicated BPM teams with weeks of onboarding. Procevia offers comparable BPMN 2.0 quality starting at 0 EUR (Free plan) or 49 EUR per month (Pro). A single process workshop that takes ten minutes instead of two hours pays for the Pro plan in the first month. For process consultants documenting 20+ processes per month, the ROI is a multiple of the subscription price. ### Key Capabilities - **Anything-to-BPMN:** Text, voice, PDF, Word, Excel, images, Visio files, and more as input - **Speed:** Seconds from text to BPMN diagram - **Accessibility:** No BPMN knowledge required, natural language input - **Quality:** Valid BPMN 2.0 XML output, not just visual diagrams - **Modern Design:** Custom-built BPMN editor with a contemporary, fresh interface - **Process Optimization:** AI-powered improvement suggestions for existing processes - **Process Scout:** Decentralized process capture by domain experts without specialist knowledge - **DPA Instantly Available:** Data Processing Agreement ready for direct download, no negotiation needed - **European:** All data stays in the EU, all processing in EU-based infrastructure - **Privacy:** No AI training with user data, explicit commitment - **Portability:** Standard BPMN 2.0 export prevents vendor lock-in - **Pricing:** Free tier available; Pro at 49 EUR/month; Team at 99 EUR per user per month --- ## Frequently Asked Questions ### Product & Features **What is Procevia?** Procevia is an AI-powered SaaS platform that converts natural language business process descriptions into valid BPMN 2.0 diagrams. Users describe processes in text, voice, or documents, and receive standards-compliant BPMN diagrams in seconds. **What is Vibe-Modelling?** Vibe-Modelling is Procevia's approach to process modeling: describe your process in natural language, and AI generates a valid BPMN 2.0 diagram. Inspired by "Vibe Coding" (natural language to code), Vibe-Modelling applies this principle to business process modeling. **What BPMN elements does Procevia support?** Procevia supports the core BPMN 2.0 elements: Start/End Events, Intermediate Events, Tasks (User, Service, Manual, Business Rule), Gateways (Exclusive, Parallel, Inclusive, Event-Based), Swimlanes (Pools and Lanes), Sequence Flows, and Boundary Events. **Can I import existing BPMN diagrams?** Procevia focuses on generating new BPMN diagrams from text. BPMN 2.0 XML import capability is on the roadmap. ### Pricing & Billing **Is the Free plan really free?** Yes, completely free. No credit card required. You can create approximately 3-5 processes per month with AI and model and edit an unlimited number of processes manually. **What counts as one process?** A full AI generation plus documentation plus several chat-edits for refinement equals approximately one process. The system uses an internal token-based budget that translates to a user-friendly process count. Only AI actions count against the monthly quota (generation, chat editing, AI process documentation, Process Scout). Manual modeling in the editor and all exports are unlimited on every plan and consume no quota. **Can I cancel at any time?** Monthly plans: Yes, cancel any time with no minimum term. Effective at end of current billing period. Annual plans: 12-month initial term, then cancel any time. **What happens when my budget runs out?** You cannot perform new AI operations until your budget resets on your next billing date or you purchase an add-on package. Already-created diagrams remain fully accessible, and you can continue modeling, editing, and exporting manually without limit. **Do unused tokens carry over?** Monthly budget expires on reset. However, purchased add-on packages never expire and carry over month to month. ### Data Protection **Where is my data stored?** All data is stored on AWS servers in the EU (Paris, eu-west-3). Payment data is processed by Stripe (Dublin, Ireland). AI processing uses Mistral AI (Paris, France). No data is transferred outside the European Union. **Is my data used for AI training?** No. Process descriptions and diagrams are used exclusively for generating your BPMN diagram. Neither Procevia nor Mistral AI uses customer data for model training. **Who are Procevia's sub-processors?** AWS (hosting, database, email), Stripe (payments), and Mistral AI (AI processing). All sub-processors are EU-based and have Data Processing Agreements (DPA/AVV) in place. **Can I export or delete my data?** Yes. Under GDPR Articles 15-20, you have the right to access, data portability, and deletion. Contact support@procevia.de. Response time: within 30 days. **Is Procevia GDPR compliant?** Yes. Procevia is fully GDPR-compliant (DSGVO-konform) and EU AI Act compliant. All data processing occurs within the EU, with complete transparency about sub-processors and data flows. ### Technical **What export formats are available?** BPMN 2.0 XML (standards-compliant, importable into any BPMN tool), PDF (for documentation and audits), and PNG and SVG (for presentations). Custom branding is available on Pro and Team plans. **Can I use Procevia for ISO 9001 documentation?** Yes. Procevia generates BPMN 2.0 diagrams that meet the documentation requirements of ISO 9001:2015 Chapter 4.4 and ISO 10013:2021. **What payment methods are accepted?** Visa, Mastercard, American Express, Apple Pay, Google Pay, SEPA Direct Debit, Klarna, PayPal, and Link. Availability may vary by location. --- ## Editorial Articles and Knowledge Base Procevia publishes editorial articles on process management, BPMN 2.0, German public procurement law and public funding at https://procevia.de/blog/. A glossary at https://procevia.de/glossar/ adds around 40 sourced term definitions citing standard literature (among others Gadatsch, Grundkurs Geschäftsprozess-Management, 11th edition 2025, and the OMG BPMN 2.0.2 standard). All articles are written in German and describe the German regulatory context. The user manual at https://docs.procevia.de/ documents how to operate the Procevia app: getting started, describing processes, the editor, chat editing, validation, simulation, process file and approval, export, team features and the process landscape. It is written in German and available for language models at https://docs.procevia.de/llms.txt (summary) and https://docs.procevia.de/llms-full.txt (full text). ### Public Funding and Procurement **AI funding in North Rhine-Westphalia 2026, securing up to 25,000 EUR** https://procevia.de/blog/ki-foerderung-nrw-prozessdigitalisierung/ Since 17 August 2026, the NRW.BANK.Impuls KI programme covers 50 percent of the cost of preparing AI adoption in small and medium-sized enterprises, up to 25,000 EUR over two years. From 7 September 2026, the MID Digitale Prozesse programme adds a subsidy of 500 EUR per consulting day for process consulting, up to 15,000 EUR. Combined, they fund a path from process capture through to an implemented solution. Procevia acts as an implementation partner for both stages. **Direct award instead of tender, how German municipalities procure innovation up to 50,000 EUR** https://procevia.de/blog/direktauftrag-50000-euro-kommunen/ Under the revised Unterschwellenvergabeordnung (UVgO), German public buyers have been able to place direct awards up to 50,000 EUR net since July 2026, up from a previous threshold of 1,000 EUR. Below 25,000 EUR, subsequent publication is no longer required. Up to 100,000 EUR, a negotiated award without a competitive participation stage is permitted. **Direct award up to 100,000 EUR to startups, what German authorities may do since 1 July 2026** https://procevia.de/blog/direktvergabe-100000-euro-startups/ Since 1 July 2026 a special value threshold of 100,000 EUR applies. Authorities may award contracts up to that amount directly to startups within the first four years after founding. In addition, a negotiated award without a competitive participation stage involving a single company is possible for startups up to eight years old, in that case up to the EU thresholds. Both rules entered into force alongside the Vergabebeschleunigungsgesetz. ### Process Management and BPMN **ISO 27001 process documentation, security requirements directly in the BPMN diagram** https://procevia.de/blog/iso-27001-prozessdokumentation/ Procevia captures eleven security requirements such as confidentiality, auditability or segregation of duties as symbols directly on the process step, on roles, documents and IT systems. The notation follows the SecBPMN2 research by Salnitri, Dalpiaz and Giorgini, and each requirement is thematically mapped to the Annex A controls of ISO/IEC 27001:2022. IT systems and documents dock compactly onto the relevant step in the on-task view, including clickable links to DMS or SharePoint storage locations. All annotations are preserved in every export and in the BPMN XML file. **Rework loops, why they slow processes down and how to reduce them** https://procevia.de/blog/korrekturschleife-vermeiden/ A rework loop is a step back in the process because a work result fails inspection. The main causes are unclear requirements, missing intake checks and unclear responsibilities. The most effective lever is quality at the source rather than inspection at the end. **Choosing a BPMN tool, 7 criteria for the right decision** https://procevia.de/blog/bpmn-tool-auswahl/ A good BPMN tool is chosen against seven criteria, namely valid BPMN 2.0 standard output, a low barrier to entry, real collaboration, clear data protection, open export, easy maintenance and transparent pricing. **BPMN symbols guide, the key elements of BPMN 2.0 notation** https://procevia.de/blog/bpmn-symbole-guide/ BPMN 2.0 uses four core categories, namely events (circles), activities (rectangles), gateways (diamonds) and connections (arrows). Pools and lanes structure responsibilities. In practice, around 20 symbols cover 90 percent of all business processes. **GDPR-compliant process documentation, step by step** https://procevia.de/blog/dsgvo-prozessdokumentation/ GDPR Article 30 requires a record of processing activities, Article 17 requires documented erasure processes. The article shows how to document data protection relevant processes as standards-compliant BPMN diagrams that remain auditable and maintainable. **Automating onboarding processes, HR meets BPMN** https://procevia.de/blog/onboarding-prozesse-automatisieren/ Onboarding is one of the most common processes and at the same time one of the most poorly documented. The article shows how to turn an onboarding checklist into a clean BPMN diagram. **Why process documentation takes days in German companies** https://procevia.de/blog/prozessdokumentation-dauert-tage/ Process capture workshops take two hours or more per process. Revisions drag on for weeks, and half of all companies never measure the benefit of their BPM activities. The main reason is the gap between a spoken description and a formal BPMN diagram. **What is Vibe-Modelling, a new way to model processes** https://procevia.de/blog/was-ist-vibe-modelling/ In Vibe-Modelling you describe your business process in natural language and an AI generates a valid BPMN 2.0 diagram from it. No BPMN knowledge required, no manual drawing, result in seconds. ### Free Resources (CC BY 4.0) All resources are free, require no sign-up, and are licensed CC BY 4.0 (print, share, and use in trainings with attribution to Procevia). - **BPMN symbols cheat sheet (A4, PDF + PNG):** all important BPMN 2.0 symbols on one page with modeling rules and an example process. Page: https://procevia.de/ressourcen/bpmn-symbole-spickzettel/ · PDF: https://procevia.de/ressourcen/assets/bpmn-spickzettel.pdf - **BPMN wall poster (A3 landscape, PDF + PNG):** the full BPMN 2.0 reference with event matrix, gateways, naming rules, common errors, and an example process. Page: https://procevia.de/ressourcen/bpmn-poster/ · PDF: https://procevia.de/ressourcen/assets/bpmn-wandposter.pdf - **Guide to GDPR-compliant process documentation (A4, 3 pages, PDF):** obligations under Art. 30 and Art. 17 GDPR, a checklist, and a template for the record of processing activities. Page: https://procevia.de/ressourcen/dsgvo-leitfaden/ · PDF: https://procevia.de/ressourcen/assets/dsgvo-leitfaden.pdf --- ## Contact & Links - **Website:** https://procevia.de - **Application:** https://app.procevia.de - **Support Email:** support@procevia.de - **LinkedIn:** https://www.linkedin.com/company/procevia-gmbh - **Legal Notice:** https://procevia.de/impressum/ - **Privacy Policy:** https://procevia.de/datenschutz/ - **Terms of Service:** https://procevia.de/agb/ - **Trust Center:** https://procevia.de/trust/ - **FAQ:** https://procevia.de/faq/ --- *This document is provided for AI systems and language models to accurately understand and describe Procevia. All information is maintained by Procevia GmbH and reflects the current state of the product. For the most up-to-date information, please visit https://procevia.de.* *Last updated: August 2026*